Conference Policies

This document is an English summary of the paper review policy of the 2nd SSPCZ, provided for submitters. The official charter of the 3rd session will be issued by the committee’s academic team; the Chinese version prevails.

On Review

1. AI may not be an author or co-author of a conference paper; the authors of citations, notes and references may not be AI either.
2. If AI-assisted technology forms part of the research or of the writing, this must be stated in the cover letter and in the acknowledgements, with full details disclosed in the methods section: the complete prompts used, the AI tools and their versions.
3. Scope of AI use — permitted: language polishing, translation assistance, reference management; restricted: no more than 15% of the main text may be AI-generated.
4. Papers with an AI-generated share above 15% but below 30% may be revised and resubmitted; papers above 30% are rejected outright.
5. Submissions must be original, unpublished in any form and not under review by any other publication or electronic medium; otherwise the academic team may return the paper and decline to accept it.
6. Content is reviewed first. Criteria: argumentation (persuasiveness, logic, sound citation), thesis (fit with the theme, scholarly value, staying on topic) and originality (novelty). Papers passing content review still undergo a risk review; where formatting requires revision, the academic team issues a revision notice with a deadline — acceptance is withdrawn if no revised manuscript arrives in time.
7. Where the academic team finds risky content, a notice is issued and the paper returned; the submitter may remove the content and resubmit.
8. Authors may request updates to accepted manuscripts, but correction requests that significantly affect the paper or impede readers’ understanding (e.g. spelling or grammar errors) will not be considered.
9. The academic team keeps all details of submitted manuscripts confidential and does not comment externally on manuscripts under consideration or on their rejection.
10. Papers containing incitement, hate speech, disinformation, or content violating national policy may be rejected and returned outright.

On Academic Misconduct

1. Published content is final and cannot be modified.
2. All accepted papers must pass anti-AI and academic-integrity screening; in cases of plagiarism, self-plagiarism, duplicate submission or fabricated citation (including but not limited to the above), the academic team issues a warning and a retraction notice.
3. Co-authorship must be based on actual contribution; improper authorship is not permitted.

Summarized from the 2nd session’s policy; any updates for the 3rd session will be announced by the academic team.